It is common practice to book perishables received, directly to consumption. This correctly reflects costs and reduces human effort in tracking itemised consumption. Other items may be received into stores till requisitioned and issued. Periodic stock takes are done to reconcile stocks as per ledger with physical stocks.

While the Inventory module tracks actual consumption, this module is designed to compare actual consumption with what should have been consumed, based on recipes and menu item sales. The module generates variance and menu engineering reports, in addition to the standard Food Cost Report.

This module provides IT based workflow for the services works orders. Once ordered, the module may be used to record progress and process supplier’s progressive invoices till the order is fulfilled.

As is the norm in hospitality businesses, invoicing is performed in modules like the PMS, POS, membership accounting or events & catering. Such invoices are imported into the Sales / Debtors Ledger.Additional invoices may also be posted in this module, along with the correct General Ledger Distribution.

The Receiving and Services Works Order modules of mycloud back office confirm delivery of products & services by suppliers, along with value of such receipts. This data can be used to post liabilities into the Purchase / Creditors Ledger. Additional supplier invoices may also be posted into the module, along with the correct General Ledger distribution and recoverable VAT / Tax information. Liabilities may be adjusted through Debit Notes or against Advance paid to supplier. Thereafter, the liability is tracked time fully paid for.

Intended for use by membership clubs, this module records members and assists in membership billing. Membership subscription may vary by membership type and optional services /packages opted for by the member.The module is integrated with modules like PMS, POS, Events & Catering, etc to provide a comprehensive club accounting solution.

An innovative module that larger hotels, with many General Cashier transactions, will appreciate. It tracks cash paid out and cash received, posts settlements to the Debtors or Creditors Ledger as may be relevant and saves the cashier some effort by preparing the Cashier’s Scroll.

At the simplest, this module allows manual marking of bank receipt and bank payment transactions as confirmed by bank and, hence, reconciled. It enables tracking of unreconciled bank transactions and provides information about the clear balance in the bank.

The Chart of Accounts is set-up as per the Uniform System of Hospitality Accounting. For flexibility of analysis, unlimited sub-ledgers (please check on restrictions) and up to 5 grouping codes may be assigned to each account.

mycloud back office includes a user defined reports generator that aids in customization of the Operating Profit & Loss, to each user site, while complying with the structure as prescribed by the Uniform System of Hospitality Accounting. The Operating P&L may be prepared for each Department of the business, in addition to a covering / summary sheet.

mycloud is committed to providing accounting features as may be required to comply with the local statutory requirements in each country or region. In many (not all) cases, this includes reporting as specified by local laws.Please check with the level of compliance in your country.

mycloud back office is an open system that enables and encourages use with 3rd party systems. Interfaces exist with a few PMS, POS, payroll, etc systems. Any 3rd party system can use the standard mycloud back office interfaces to interface with mycloud back office.